We at Sakura Rhythm Studio are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit or use our online platform and services. By accessing or using our site or services, you agree to the terms outlined in this policy.
Data Controller
Sakura Rhythm Studio is the data controller responsible for your personal data.
Information We Collect
We collect personal information that you voluntarily provide to us when you register on our online platform, express an interest in obtaining information about us or our services, when you participate in activities on the site or services, or otherwise contact us. The personal information that we collect depends on the context of your interactions with us and the services, but it may include:
- Contact Data: Such as your name, mailing address, and phone number.
- Payment Data: Such as payment method type. We do not directly store credit card numbers or full payment details; this is handled by secure third-party payment processors.
- Profile Data: Such as usernames, passwords, and preferences.
- Transaction Data: Such as details about services you have purchased.
- Communications: Records of your correspondence with us.
We also automatically collect certain information when you visit, use, or navigate our online platform. This information does not reveal your specific identity but may include usage details, browser and device information, operating system, IP address, and information collected through cookies and similar technologies.
How We Use Your Information
We use your personal information for various purposes, including:
- To provide and manage your access to and use of our services.
- To process your registrations and payments for classes or studio rental.
- To communicate with you about your account or services you have purchased.
- To send you information about our services, updates, promotions, and events, where you have requested or consented to receive such communications.
- To improve our services and enhance user experience.
- To understand how our online platform is used.
- To ensure the security and integrity of our services.
- To comply with legal obligations.
Legal Basis for Processing
We process your personal data based on different legal grounds:
- Performance of a contract: When we need to use your information to fulfill our obligations under a contract with you (e.g., processing your class registration).
- Consent: Where you have given us clear consent for specific processing purposes, such as sending you marketing communications. You can withdraw your consent at any time.
- Legal obligation: Where processing is necessary for compliance with a legal obligation.
- Legitimate interests: Where processing is necessary for our legitimate interests, provided these interests are not overridden by your data protection rights and interests. Examples include improving our services, preventing fraud, and ensuring network security.
Sharing Your Information
We may share your personal information with third parties only in limited circumstances:
- With service providers who perform services on our behalf, such as payment processing, data analysis, email delivery, and hosting services. These third parties are obligated to protect your information and use it only for the purposes for which it was disclosed.
- When required by law, regulation, or legal process, such as in response to a court order or a request from a government agency.
- To protect our rights, property, or safety, and that of our users or the public.
- In connection with the sale, merger, or acquisition of all or part of our business, in which case your information may be transferred as part of that transaction.
Data Security
We implement appropriate technical and organizational measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure.
Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. When we no longer need your personal information, we will securely delete or anonymize it.
Your Data Protection Rights
Depending on applicable data protection laws, you may have the following rights regarding your personal data:
- The right to access: You have the right to request copies of your personal data.
- The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
- The right to erasure: You have the right to request that we erase your personal data under certain conditions.
- The right to restrict processing: You have the right to request that we restrict the processing of your personal data under certain conditions.
- The right to object to processing: You have the right to object to our processing of your personal data under certain conditions.
- The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
- The right to withdraw consent: If we are relying on your consent to process your personal information, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the address provided below. We may need to verify your identity before responding to your request.
Cookies and Tracking Technologies
We may use cookies and similar tracking technologies to collect and use information about how you use our online platform. You can manage your cookie preferences through your browser settings.
Third-Party Websites
Our online platform may contain links to third-party websites that are not operated by us. We are not responsible for the privacy practices or the content of these third-party sites. We encourage you to review the privacy policies of any third-party site you visit.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be indicated by a revised effective date. We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.
Contact Us
If you have questions or comments about this Privacy Policy, or wish to exercise your data protection rights, you may contact us by postal mail at:
Sakura Rhythm Studio
Shijo Building 3F
Karasuma-dori Shijo Agaru, Shimogyo Ward,
Kyoto, Kyoto Prefecture, 600-8412
Japan